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E-invoicing and E-procurement in Europe | rising requirements

 

The upcoming e-invoicing development in Europe

Corporations must pay attention to the upcoming e-invoicing development in Europe. The requirement for e-invoicing is rising in Europe, which is relevant for corporations operating in both Business-to-Government (B2G) or Business-to-Business (B2B).

E-invoicing in Business-to-Government (B2G)

Companies selling to government institutions both nationally and internationally are subject to the requirement to send electronic invoices. For instance, the EU Public Administration made it a requirement for all federal levels to become e-invoicing and e-procurement ready in April 2020.

The following countries have made B2G e-invoicing a requirement:

  • France: From 2020 all B2G transactions must be conducted using e-invoice.
  • Croatia and Estonia: From July 2019 e-invoicing became mandatory for transactions involving suppliers to the public sector.
  • Portugal: From 1. January 2021 all large corporations must use e-invoice. From 1. July 2021 all small and medium sized corporations must use e-invoice. For micro businesses, the deadline is 1. January 2022.
  • Germany: From November 2020 all suppliers to the federal administration must use e-invoice.

E-invoicing in Business-to-Business (B2B)

Companies selling to other companies are prevalent in the computer, facility service, and retailing industries. In Serbia, B2B e-invoicing is expected to be a requirement from 2022 and in France from 2023.

E-invoicing within both B2B, B2G, and G2B segments is common in Denmark, Sweden, Norway, Iceland, Estonia, and Italy, where more than 40% of the total invoicing/billing volume is electronic. Middle- and South Europe also have a high volume with between 20-40% of the invoices/bills being processed electronically.

e-invoicing in Europe

 

Market Adaption of e-invoicing

Predicted Market Adaption 2020, Billentis

Italy is taking the front on e-invoicing  

In 2019, Italy made it a requirement for all corporations to use e-invoicing within B2B and B2C transactions in a format that is compliant with a standardized XML structure. That is why Italy is one of the leading countries in e-invoice volume in Europe outside of Scandinavia. Read more about this development here.

Is the PDF format an e-invoice?

Most people would probably say no since a PDF file is not a structured format and cannot be processed automatically. However, with a standard software for Document Management, such as Lasernet, corporations will be able to process a PDF file and convert it into an electronic format.

In Germany, they use the format ZUGFeRD where the XML file is sent as a PDF file. The Lasernet software can take the PDF file and convert it into a standard XML text file for further processing. It can also do this process in reverse, i.e., taking an XML file and converting it into a PDF file.

Due to Lasernet's ability to convert files to and from PDF and XML formats you can use the PDF format for e-invoicing if you are operating in Europe

With a standard Output Management software like Lasernet provided by Tabellae, e-invoicing becomes easy regardless of the segment operating in.

Want to know more about e-invoicing in Europe?

If you have questions about e-invoicing in the European countries or how your corporation can benefit from a e-invoicing solution for the European market, please This email address is being protected from spambots. You need JavaScript enabled to view it..

Sources:

E-Invoicing / E-Billing Billentis report from 2020
ec.europa.eu
globaleinvoicing.com
ecosio.com
pagero.dk
pagero.dk
avalara.com

International e-invoicing market 2020

International E-invoicing Market 2020, Billentis

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About Tabellae

Tabellae is an implementation house specializing in invoices, offers and other output from business systems. We reduce the cost of document exchange and the number of unknowns in the ERP project, making the overall ERP solution easier to maintain and cheaper to upgrade as well as ensuring that it goes live on time and on budget.

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